Job Title: Personal Assistant to Group Chairman
Employment Type: Full Time
Direct Report: Group Chairman
The successful candidate will be responsible for handling a broad variety of administrative duties for the Group Chairman.
Personal Assistant Responsibilities.
Coordinate the daily Business of the Group Chairman by regularly reviewing the diary, meeting and travel demands, and identifying possible issues which may impact the activities of the office of the Group Chairman.
Analyse enquiries and requests from internal and external stakeholders, determine and take appropriate action on behalf of the Group Chairman, including the redirection of enquiries to appropriate personnel.
Protect the professional integrity of the Group Chairman by keeping information confidential.
Communicate and liaise with Senior Executives from public and private organizations on a wide range of issues and maintain effective working relations.
Manage the flow of incoming/outgoing correspondence for the office of the Group Chairman.
Provide historical reference by developing and utilizing a filing and retrieval system.
Continually review duties and operations to ensure optimal efficiency in the personal assistant role.
Readiness to Travel on Short Notice.
Perform any other task as assigned.
Must have a BSc in Administration or BA in social sciences/Humanities. A Masters Degree in the area of Administration, social sciences/Humanities, or Business Administration will be an added advantage.
At least 6 years experience in providing support at an Executive level.
Skills and Abilities
Experience in providing high-level executive support in a professional and confidential manner, including the ability to establish work prior and meet predetermined deadlines and commitments.
High-level communication skills with experience in liaising with internal and external stakeholders and Management, coupled with the ability to exercise initiative.
Effective utilization of computer applications to accomplish tasks, with high-level computing skills in Microsoft outlook, word, excel, and PowerPoint.
Proven skills in organizing and maintaining relevant documentation for meetings.
Demonstrated ability to manage varied and conflicting demands to agreed standards and timelines using a proactive attitude.
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