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Finance & Administrative Assistant

Literacy Bird

Since inception, Literacy Bridge Ghana (LBG) has worked on several partnerships in the Upper West, Upper East, Northern and Western regions of Ghana to address poverty, transform lives and contribute towards achieving the MDGs/SDGs. The organization has offices in Wa, Jirapa and potentially in Tamale starting 2020. To date, LBG has collaborated with partners such as: UNICEF, MEDA, AGRA, Voluntary Services Overseas (VSO), World Cocoa Foundation, Winrock, CARE International, PRONet, PRUDA, TUTRIDEP and Savanna Signatures across several fields/sectors: health, education, climate change, nutrition, agriculture, livelihoods, savings and loans associations, WASH, protection and gender to empower vulnerable populations and groups towards improving their health, income and quality of life.

Our solution to tackling poverty is the “Amplio Talking Book”, an innovative tool designed based on the believe that accessible knowledge for some of the worlds most vulnerable people can help transform lives. The Amplio Talking Book is an audio device that enables people with low literacy skills and without access to electricity or internet to receive essential information on any development issue. We are at a pivotal moment in our ten-year history. We have an incredible team of hard-working people who have successfully reached about 400,000 people with our Talking Book Program.

Overall purpose of this role
LBG is looking for someone with experience in finance and administration or secretary and management to support LBGs programs and operations in Tamale.

Summary of Position
Monthly gross salary: Between 1000 to 1200 GHC depending on experience
Reporting to: Finance and Administrative Officer
Line manage: Cleaner
Location: Tamale
Duration: One (1) year with possibility of renewal based on performance

Keep records of all financial and administrative activities
Prepare and submit monthly/quarterly cash projections for the Tamale office
Prepare and submit monthly BvA reports
Review all financial/budget requests to ensure compliance with procedures/standards and facilitate approval
Prepare payment vouchers and cheques for all approved financial requests and attach relevant documents
Review all liquidations to ensure supporting documents including receipts are complete and facilitate approval
Keep and track petty cash transactions in line with LBGs petty cash procedures
Scan and upload all official documentations into LBGs cloud storage system-drop box
Maintain and regularly update the asset register for the Tamale office
Ensure procurement of goods and services are in compliance with LBGs procurement policies.
Ensure there are sufficient funds in the bank account for projected expenses
Ensure availability of logistics and supplies for operation of Tamale office
Ensure log sheets of motorbikes are attached to all fuel receipts of field trips
Perform all financial and administrative errands for the Tamale office including collection of monthly bank statements, payment of salaries, payment of statutory deductions, renewal of LBGs registration etc.
Perform any other duties as assigned by supervisor

Educational Requirements & Qualifications

Minimum of DBS or HND in Accounting and Finance or Secretary and Management
1-2 years experience in financial accounting and management, secretary and management, record keeping or administration preferred
Proficiency in financial accounting and management, administration
Good communication skills: ability to manage high volumes of emails/communications and respond in a timely manner to emails and phone calls
Computer literate with excellent working knowledge of Microsoft word, excel and internet.
Fluent in English language (spoken and written)
Ability to work under pressure, both independently and as a member of a team

Key behavioral competencies
Humility---prioritize what is best for our beneficiaries
Relationship building---within and outside the organization
Listening---good listener who appreciates deeper levels of thoughts
Accountability---take responsibility for our actions

Contact address

How to apply

Apply by email

Job Information

    • Full Time
    • Higher National Diploma
    • 1 Year or Less
    • Office & Admin
    • Northern Region
    • Tamale
    • dorcas@literacybridge.org
    • 17-Feb-2020
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