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DIRECTOR’S SECRETARY

Ghana HR Solutions

DIRECTOR’S SECRETARY (ACCRA)

Location: Accra

Our client, a leading manufacturer operating in the public work sector, is currently seeking to hire a proactive Director’s Secretary to help with their operations in Ghana.

Role Profile

The successful candidate will be responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties.

Duties/ Responsibilities

Schedule meetings and arrange conference rooms.
Alert Director about cancelations or new meetings.
Manage travel and schedule.
Prepare correspondence and stuff mail into envelopes.
Arrange for outgoing mail and packages to be picked up.
Prepare statistical reports.
Manage spreadsheets.
Prepare confidential and sensitive documents.
Coordinates office management activities.
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Takes and transcribes minutes.
Helps prepare office budget.
Plans events and volunteer activities.
Maintain office procedures.
Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Coordinate committees and task forces.
Relay directives, instructions and assignment to executives.
Receive and relay telephone messages.
Maintain hard copy and electronic filing system.
Sign for UPS/Fed Ex/Airborne packages.

Educational Requirements & Qualifications

Education and Experience

A bachelor’s degree or Masters in a scientific subject or related field
At the least 5 years’ experience acquired in a similar position
Perfect knowledge of computer systems is an added advantage

Requirement

Perfect knowledge of IT systems
Must have in depth knowledge of office management
Maximum aptitude to human contacts
Familiarity with basic research methods and reporting techniques
Perfect knowledge of both written and spoken Italian
Good predisposition to work in team
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
Perfect knowledge of computer systems
Must possess leadership skills
Proven ability to take on a variety of different tasks without becoming overwhelmed

Contact address

1st Otwe Street
P.O. Box TS 410
Teshie-Accra

How to apply

To apply, send CVs to pait.pjkt@gmail.com

Job Information

    • Full Time
    • Bachelors Degree
    • 3 - 5 Years
    • Logistics
    • Greater Accra
    • Accra North
    • pait.pjkt@gmail.com
    • 0302797657, 0200181695
    • 27-Dec-2017
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