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Administrative Officer

Solidaridad West Africa (SWA)

Report to: Administrative Manager

Profile Summary:
The Administrative Officer in this capacity shall provide administrative support and secretarial services to the organisation.
S/he will ensure that the office is running with minimal challenges on operations.

Main responsibilities:
Ensures proper management of electricity, water, telephone and internet systems
Monitor and maintain office equipment, inventory supplies; orders replacement supplies as needed
Support in the preparation of reports on expenses, office budgets for consumables, stationary, and other expenditures
Coordinate routine maintenance and repairs on systems.
Facilitate the collation of invoices as part of the procurement procedures
Assists in event planning and management
Assist to organize and maintain documentation and filing systems according to Solidaridadís standards
Provides support to guests and visitors by preparing the necessary documentation (invitation and guarantee letters when necessary), arranging pick-up at airport.
Takes charge of accommodation and logistic arrangements of arriving visitors, short and long term experts.
Maintain database of hotels and other service providers.
Produces copies of documents, scans documents and provides other secretarial services as required.
Monitors the movement of office vehicles and updates mileage registration.
Accept any other assignments under the supervision of the Line Manager

Educational Requirements & Qualifications

A first degree in Business Administration, management, secretary ship and other related fields.
A minimum of three (3) years of relevant working experience in a reputable organization (international organizations, consultancies, bilateral agencies etc.)
Work under pressure with less supervision.
Excellent command of MS-Office, Google suite.
Ability to speak French is an advantage.

Contact address

How to apply

Apply by email

Job Information

    • Full Time
    • Bachelors Degree
    • 3 - 5 Years
    • Office & Admin
    • Greater Accra
    • Accra
    • vacancies.GH@solidaridadnetwork.org
    • 9-May-2018
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