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Office & Personnel Manager


The Office & Personnel Manager (OPM) shall set up appropriate structures, organise and supervise all of the administrative activities that facilitate the smooth and efficient running of the Main One Cote d’Ivoire office. The OPM shall therefore coordinate all the internal operations activities within the office as well as provide timely and effective support to other functions in order to ensure they achieve their respective objectives. The OPM shall be the custodian of Main One’s policies and shall ensure they are complied with and implemented as stated, within the company’s Cote d’Ivoire operations.

Other responsibilities include:

Office Administration, Procurement & Management
Organise the office layout and maintain supplies of stationery and equipment;
Maintaining the condition of the office and arranging for necessary repairs;
Design filing systems as well as procedures for maintaining records and ensure all systems are up to date.
Assign and regulate clerical and secretarial functions to support staff within the office
Manage the workload of support staff and other direct reports
Ensure health safety policies are being adhered to and where necessary provide input.
Handle employee complaints and inquiries.

Human Resource Management
Ensure the relevant HR policies are communicated to all staff.
Provide advice and support in the selection, recruitment and induction process for new hires into the Cote d’Ivoire Office - advertisements, testing, job descriptions, interviewing, and recruitment reports.
Manage the performance appraisal and training process for the Cote d’Ivoire office.
Establish and maintain personnel records and applicants’ records on an ongoing basis and ensure they are secure.

Financial Operations Support
Oversee the implementation of the operational cash of the office.
Oversee the disbursement of payments to employees and all 3rd parties.
Record Office expenditure and remit record to the Finance department.
Prepare supporting documents for financial transactions.

Educational Requirements & Qualifications

Bachelor’s degree in a relevant field.
At least seven (7) years of relevant experience.
Business and operational knowledge
Experience of Human Resource Management
Basic book-keeping and accounting skills
Strong Project Management skills
Analytical and problem solving skills
Strong oral and written communication skills
Organisational, prioritisation and time management skills
Excellent Customer Service Skills
Proficiency in MS Office

Demands of the Job
Ability to multi-task efficiently without compromising on quality.
Ability and willingness to work long hours and meet tight deadlines.
Ability to work with minimal supervision.
Excellent team working ability.
Constant awareness of sensitivity and confidentiality involved in the function.
Good research skills.

Contact address

How to apply

Apply by email to the email address

Job Information

    • Full Time
    • Bachelors Degree
    • 5 - 10 Years
    • Management
    • Africa
    • Cote D'Ivoire
    • ghanajobs@mainone.net
    • 23-May-2018
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