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Operating Officer

Confidential

We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, provide services to clients, ensuring high levels of organizational effectiveness, communication and safety.

Responsibilities
Serve as the point person for office manager duties including: Typing, printing and photocopying for clients, Maintenance, Mailing, Supplies, Equipment, Bills, Errands, and Shopping
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Plan in-house or off-site activities, like parties, celebrations and conferences

Educational Requirements & Qualifications

Proven experience as an Office manager, Front office manager or Administrative assistant
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. photocopier and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
SHS certificate; additional qualification as an Administrative assistant or Secretary will be a plus

Contact address

How to apply

Apply to the email

Job Information

    • Full Time
    • High School
    • 1 Year or Less
    • Others
    • Greater Accra
    • Accra
    • patienttimegh@gmail.com
    • 28-Feb-2018
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