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Operations Manager

Dexis Consulting Group

Effective with the release of this position announcement, Dexis Consulting Group is seeking applicants for the position of an Operations Manager as part of the USAID-funded Learning Analysis and Research Platform (LARP).
Location: Accra, Ghana
Position Title: Operations Manager
Status: Full Time
Reports To: Head of Office - Research Manager

Position Summary
The primary function of the Operations Manager will be to support the day-to-day management and logistics of the LARP program, including travel, human resources, procurement/purchasing, assisting with subcontracts and service agreements, budgeting, and other financial management. The Operations Manager will provide basic research and editing support to the Head of Office Research Manager (RM). This position will also work closely with the RM and the Washington DC-based management team to ensure that programming maintains compliance with donor regulations and Ghanaian regulations. The Operations Manager will be responsible for drafting and processing requests, maintaining constant communication with the team, and ensuring proper paper and electronic records of all transactions are maintained. It is envisioned that this position will be full time and at the Operations Manager Level, however, this is subject to change at the discretion of Dexis. Previous USAID experience is strongly preferred.

Key Duties and Responsibilities

Manage the operations of the field office including but not limited to administration, logistics, procurement, budgeting, financials, and office and property management;

Arrange the logistics for the RM travel including but not limited to flights, hotels, visas, and security;

Ensure compliance with Ghanaian and USAID regulations in all operational and technical activities;

Complete competitive procurements for inventory and equipment and support complex and high value technical and operational procurements;

Inventory and track all project equipment and property;

Maintain regular communications with all program staff and the headquarters office, including during emergency situations;
Responsible for cash flow management, timesheet recording, payroll, reporting to the donor on the financial aspects of the project, monthly finance report and bank reconciliation, and monitoring of budgets and expenditures;

Support the management of agreements under the research pool. The types of agreements could include but are not limited to firm fixed price award, blanket purchase agreements, time and materials, grant mechanisms, and consultants, which will include recruiting;

Provide basic research support;

Responsible for copy editing and formatting documents before presented to USAID;
Other tasks as required.

Educational Requirements & Qualifications

At least 3 years of experience working in a donor-funded or international development program with some demonstrated supervisor experience;

A BA or equivalent university degree in management, international relations, political science, or a related degree preferred;

Experience with a USAID contractor or NGO is strongly preferred;

Experience working in a fragile or transitional environment and remote program management is strongly preferred;

Strong fluency in English and a working knowledge of French, both spoken and written;

Strong communication skills and ability to do basic research;

Ability to liaise with vendors, official contacts, and program partners.

Contact address

How to apply

Apply by emailing your CV and expression of interest to LARPRecruitment@dexisonline.com.

Job Information

    • Full Time
    • Bachelors Degree
    • 3 - 5 Years
    • Office & Admin
    • Greater Accra
    • Accra Central
    • LARPRecruitment@dexisonline.com
    • 31-Jan-2018
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